Administrative Assistant, Property Management

Saved job description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities include, but not limited to :

Assist tenants in a courteous, professional and timely manner

Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner

Collect updated tenant information as necessary and distribute appropriately

Assist Property Manager as necessary with preparation of annual operating budget

Assist Property Accountants as directed by their supervisor with tenant accounting issues

Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols

Work independently and within a team on special, nonrecurring and ongoing projects

Assist in all general administrative duties and other duties as required

Prepare forms for specialty leasing deals, open, close and possession notices

Prepare vendor contracts, tenant bill backs and zero-dollar re-classes

Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations

Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.

Other duties as assigned by Supervisor

Qualifications:

High school degree or equivalent

3-5 years office experience in an administrative support position

Real estate knowledge preferred

Skilled in verbal & written communication, customer service, time management, and decision-making

Team player and works well and professionally with all levels of the organization and external contacts

Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder

Ability to create, manipulate and maintain databases

Ability to organize and manage multiple projects

Strong attention to detail and personal initiative

Ability to produce error-free work and to adapt quickly to new work assignments and situations

Reliable, on-time attendance

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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