Procurement Specialist

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Job Summary

A Procurement Specialist typically works in the procurement or supply chain department of a company. The Procurement Specialist role has an emphasis on supplier registration activities among other duties within the procurement department of the company. They collaborate with Safety and Risk to ensure supplier compliance and direct suppliers to leverage the self-service registration tools available. They support the Division Procurement Sourcing teams with direct responsibility for one or more divisions at any given time. They may also be involved in vendor management and maintaining relationships with suppliers to ensure timely delivery of goods and services. Strong analytical skills, negotiation abilities, and knowledge of sourcing strategies are helpful for this role.

Essential Functions

• Support Operations, POST Managers and Senior Buyers.

• Encourage performance improvement of standard work practices among co-workers and suppliers to minimize errors and rework Track the flow of requisitions, purchase orders, receipts, vouchers and payment to ensure that choke points are identified and resolved.

• Collaborate closely with Payment Services to support day-to-day operations of the invoice to payment processing through procurement framework. Increase the number of vouchering transactions processed without touching them.

• Monitor and respond to supplier issues; review and approve proposed transactions.

• Proactively work with the Accounts Payables, Post Managers and VWB Team to develop standard work across the enterprise.

• Supports the review of aging invoices, supplier statements and payments to facilitate issue identification, reconciliation and resolution with an eye toward identifying and eliminating sources of error, inefficiency and labor consumption.

Critical Competencies

• Work Ethic - Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.

• Customer Focus - Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.

• Customer Service - Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.

• Critical Thinking - Ability to analyze information objectively, evaluate different perspectives, and make well-informed decisions. 

• Values Differences - Recognizes, respects, and leverages diverse perspectives, backgrounds, and experiences to foster an inclusive and high-performing environment.

• Financial acumen - Understanding the meaning and implications of key financial indicators. Applying financial analysis to generate, evaluate, and act on strategic options and opportunities. Integrating quantitative and qualitative information to make better business decisions and draw accurate conclusions.