Administrative Assistant

Saved job description

About Exponent

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges.  

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.  

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!   

Key statistics: 

1,100+ Team members

950+ Consultants

640+ Ph.D.s

90+ Disciplines

30+ Offices globally 

Our Opportunity

We are currently seeking an Administrative Assistant 2 to join our team in our Philadelphia, PA office. In this role, you will be part of a collaborative administrative team providing day-to-day support to consultants and corporate staff, along with general office and laboratory administrative support. This is an in-person, client-facing position that serves as a key point of contact for clients, visitors, consultants, and colleagues, requiring professionalism, sound judgment, and a welcoming presence.

The ideal candidate is a reliable team player with a positive, can-do attitude and strong work ethic. This individual is highly organized, detail-oriented, and eager to learn, with the ability to manage multiple priorities in a fast-paced environment.

Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.

You will be responsible for

General Office Support

Provide front-desk coverage, greet visitors, coordinate building access, and support visitor registration and badging

Manage incoming and outgoing mail, FedEx/UPS shipments, courier requests, and receiving, including coordination of oversized or special deliveries

Maintain office and coordinate orders with vendors and internal teams

Maintain organized, professional common areas, including reception, supply and copy rooms, conference rooms, and pantry

Coordinate conference rooms, support onsite meetings, interviews, user studies, and events with room setup, technology coordination, catering, and cleanup

Coordinate service and repair requests for office equipment and assist with local IT, facilities, safety, and building-management needs

Support office safety and compliance activities by maintaining administrative checklists, coordinating recurring inspections and drills, and helping keep local procedures and office resources current

Contribute to a positive office culture by supporting employee events, engagement activities, and day-to-day hospitality

Laboratory Documentation Support

Assist with organizing laboratory Standard Operating Procedures (SOPs), policy manuals, and compliance documentation in PolicyTech, including supporting review workflows and tracking staff training sign-offs

Consultant / Project Support

Initiate and manage project setup in internal systems, including running conflict checks and coordinating project access

Prepare retention letters, statements of work, and related project documentation

Edit documents and reports for formatting, grammar, spelling, and overall clarity

Organize project materials and maintain accurate project, document, and administrative records

Support purchasing requests and accounts receivable follow-up

Coordinate and manage calendars, meetings, and travel logistics

Prepare expense reports and support credit-card reconciliation activities

Respond to and anticipate consultant needs with timely administrative support, including ad hoc requests

Serve as a professional point of contact for clients, visitors, vendors, and consultants, ensuring clear, timely, and accurate communication

Ensure and maintain compliance with company policies across all project setup and documentation

Leverage AI-enabled tools to enhance administrative processes, improve document quality, and streamline workflows. Partner with your manager to identify and implement practical solutions while ensuring accuracy, confidentiality, and adherence to company standards.

Evaluate AI-generated outputs using sound judgment and domain expertise, ensuring work products are accurate, reliable, and aligned with business standards and requirements.

You will have the following skills and qualifications

Bachelor’s degree preferred

3+ years of administrative experience supporting teams and staff

Professional services or law firm experience a plus

Strong attention to detail with the ability to manage multiple priorities

Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment

Strong written and verbal communication skills, including editing and proofreading

Eager to learn and quickly adopt new systems and processes

Able to prioritize, meet tight deadlines, and collaborate effectively across teams

Demonstrates discretion, sound judgment, and professionalism when handling sensitive information

Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations

Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases

Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams, Copilot)

Familiarity with PolicyTech or a comparable document-management system is a plus

Familiarity with Deltek Vantagepoint is a plus

Ability to lift, push, and pull up to 20 lbs.

Life @ Exponent

To learn more about life at Exponent and our impact, please visit the following links: 

http[local path removed]

http[local path removed]

Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference. 

Work Environment

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for​ building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Salary Range

USD $55,000.00 - USD $80,000.00 /Yr.

Benefits you will enjoy

Access benefits information on our Life@Exponent page:

http[local path removed]

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.

Job Locations

US-PA-Philadelphia