GM Administrative Assistant, PDX9

Saved job description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key job responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.

• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff

• Own and manage conference room coordination and room calendar management

• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms

• Typing meeting notes, creating conference agendas and minor content curriculum creation

• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed

• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs

• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center

• Run work-related errands as needed

• Think and plan ahead, delegate responsibilities appropriately and manage time effectively

• Compile team goals, track and help drive completion of key deliverables.

• Management of complex calendars and scheduling with diplomacy and discretion

• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC

• Serve as representative on department team-building activities and peer recognition

Requirements: - 1+ years of working with computers and Microsoft Office products and applications experience

- Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach

- High school or equivalent

- Work 40 hours/week, and overtime as required

- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays

- Are 18 years of age or older

- 2+ years administrative support experience at an executive level

- 1+ year experience with event planning or project management