Executive Administrative Assistant

Saved job description

Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities·      Provide comprehensive administrative and organizational support to C-Suite executives·      Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs·      Anticipate leadership needs and proactively prepare materials, information, and follow-up items·      Coordinate meetings and assist with scheduling across multiple internal and external stakeholders·      Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials·      Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track·      Communicate professionally with internal teams, external partners, community organizations, and other stakeholders·      Handle sensitive and confidential information with discretion·      Assist with special projects, events, conferences, and other initiatives as needed