Part-Time Human Resources Administrative Assistant

Saved job description

Your Career Begins at Timken 

If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken.  Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.

Job Title: HR Administrative Assistant     

Overall Purpose: To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA.

Essential Functions:

Follow all safety rules and regulations.

Ensure that standard procedures are followed in all aspects of work.

Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.

Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.

Prepare materials and conduct portions of new hire orientation.

Answers or assists with payroll and benefits questions as well as policy interpretation.

Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.

Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.

Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.

Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.

Conducts training for selected topics at NA Rail sites.

Takes a leading role in the oversite of hourly cross-training programs.

Assists with annual open enrollment.

Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Qualifications:

High School Diploma or GED

College degree preferred

Must have excellent interpersonal skills

Ability to operate with a high amount of confidentiality and professionalism

Knowledge of HR related areas including compensation, benefits, employment law, and training

Strong computer skills including MS Word, Excel, PowerPoint, Outlook

Candidates must have good written and verbal communication skills including the ability to present in front of large groups.

Able to act independently and manage various projects from initiation to completion

Strong problem solving and critical thinking skills

Physical Requirements:

Frequent walking, sitting, twisting, bending, hand gripping, typing, data entry

Ability to lift up to 20 pounds

Vision must be normal (20/20). Correctional lenses are acceptable.

Environmental Conditions:

Loud manufacturing environment, exposure to metals, machine lubricants, rust preventative, and other process chemicals, seasonal cold/heat.

Protective Clothing and Personal Devices:

Safety glasses, safety gloves, safety shoes, hearing protection.