Shipping - DC Transportation Coordinator - 2nd (Mon. Thurs. 4:30p - 2:30a)

Saved job description

OVERVIEW

Experience operational excellence. Real investment in personal and professional development. And an ability to make real and beneficial change. The Distribution Centers at Ulta Beauty are a place where lived values meet next-generation advancements to create competitive advantage few can match.

If you want to learn in a supportive and ever-evolving environment. If you value managers who aren’t afraid to lead by rolling up their sleeves. If you seek stability, growth opportunities and the rewards that come with industry leadership, apply your talents and passions in ways that take us to even greater heights .

GENERAL SUMMARY & SCOPE

Ensures the efficient and timely movement of product from our distribution center by planning and coordinating shipments to stores, other distribution centers, carriers, pool locations, and our corporate office.  The Transportation Coordinator supports smooth transportation operations by securing carrier coverage as needed and maintaining clear communication across partners.  In addition to transportation responsibilities, this role serves as a backup to the DC Shipping Clerk position and provides hands-on support in warehouse activities throughout the distribution center such as shipping, receiving, stocking, order fulfillment, packing, sorting, labeling, or quality assurance, to help maintain overall operational flow. Work is performed in accordance with company policies and guidelines, using tools such as RF scanners, step ladders, conveyor systems, and sortation walls.

PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions)

The Transportation Coordinator is a champion of Ulta Beauty’s mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned):

Performance

Creates, maintains, and posts 10-week shipping schedule in Excel and S4

Coordinates between stores, transportation, pool locations, and distribution centers to ensure proper service levels

Modifies schedule, as needed, to accommodate store physical inventory changes and/or special requests

Secures coverage for dropped or added shipments using the supplied preferred carrier matrix

Communicates potential schedule failures to the appropriate parties

Proactively follows up as required to ensure desired service results

Generates bills of lading as needed

Provides back up support to Shipping Clerks

Communicates schedule to distribution centers, carriers, and pools using Microsoft Outlook and Excel.

Completes and sends Load Plans Weekly to carriers and completes carrier review corrections as needed

Addresses and resolves tickets sent to the distribution center from stores with Ulta support tickets. 

Ensures Ulta Beauty’s driver check-in processes and procedures are followed

Accurately picks and packs orders using established work practices

Restocks picking bins with product brought from reserve storage based on warehouse management system reporting

Accurately sorts, counts, and receives all merchandise

Moves product to and from pallet racks with powered material handling equipment such as pallet jacks

Works with conveyors to accurately build pallets of cartons to ship out

Loads or unloads trucks, sorting and labeling product as needed

Organizes warehouse storage space effectively

Works in a clean and orderly manner at all times

Uses a RF scanner/hand scanner to direct work (pick, pack, receive, move)

Use of sortation walls and conveyor systems to complete daily tasks

Meets safety, productivity, and quality standards

Demonstrates flexibility in daily task assignments and performs other related duties as assigned

People

Establishes professional peer and brand partner relationships that foster a shared interest in collaboratively delivering exceptional guest service

Maintains professional communication with drivers

Uses basic interpersonal skills in accomplishing tasks

Partnering with Operations Manager when barriers exist that slow down work

Attends mandatory trainings and meetings to enable continuous professional development.

Works effectively in a team environment

Process

Maintains a thorough knowledge of and ensures compliance with Ulta Beauty policies, procedures, and standards

Adheres to the Ulta Beauty dress code

Protects company assets by following loss prevention best practices and providing exceptional guest service

English Language proficient

JOB QUALIFICATIONS

Education

High school diploma or GED; 1 year or more related experience and/or training; or equivalent combination of education and experience

Experience

2 years transportation experience preferred

Skills

Must be self-motivated

Possess strong organization and follow up skills

Must have strong communication skills, both written and verbal

Ability to evaluate situations and make informed decisions

Ability to multitask

Ability to effectively use Excel and Microsoft Outlook

Ability to review and accurately update detailed schedules

Ability to match schedule to DC capacity and operational requirements

SPECIAL POSITION REQUIREMENTS

Ability to work a flexible schedule as needed, including mandatory overtime during the week and/or weekend as well as holidays

May be subject to vacation blackout period

Must be at least 18 years of age

Ability to effectively communicate with stores, carriers and pool representatives on the telephone

Must maintain a professional image both in person, on the phone and in writing

Flexibility in daily task assignments, including performing general warehouse tasks, as assigned

WORKING CONDITIONS                                                         

Constant exposure to loud noises

Occasionally work in high places

Exposure to variable temperatures

Exposure to dusty environment

May be exposed to strong scents related to cosmetic or fragrance

May be required to work in narrow aisles or trailers

Frequent telephone and desktop computer usage

If an associate has a disability that prevents them from performing an essential function of the job, the Company will engage in the interactive process with the associate to determine whether there is a reasonable accommodation that will enable the associate to perform the essential functions of the job.

ABOUT

At  Ulta Beauty  (NASDAQ: ULTA),  the possibilities are beautiful . Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.