Executive Assistant I, Amazon Ads - Demand Product

Saved job description

The Amazon Advertising team is seeking a passionate and driven Executive Assistant to support multiple Directors in the Amazon Demand Side Platform organization.

This role will support at least two leader who oversee a teams of 100+ employees in total. This position will serve as part of a close-knit EA team supporting the broader Advertising organization of 16000+ employees worldwide.

This role requires strong planning, time management, and organizational skills. You will have a strong sense of ownership, bias for action, and be customer service-oriented. This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. You will have exceptional written and verbal communication skills, will be tech-savvy, resourceful, and a creative problem solver. You will also act as the unifier of the team through team socials, events, and programs. Additionally, you will also partner with onsite operational teams to support the Amazon Ads locations and play a major role in the team's overall site strategy. This position requires the capacity to work successfully in a team environment, and build effective working relationships.

This role requires five (5) days a week in office.

Key job responsibilities

- Managing complex calendar requests, meeting invites and conference room logistics

- Planning international and domestic travel

- Processing expense reports

- Managing large event logistics (in-person and virtually), including catering, preparing agendas and materials to ensure the meetings are productive (e.g. Town Hall, onsite business meetings)

- Space planning for the team, coordination and execution of office moves

- Boosting morale, recognizing efforts, having fun at work, and encouraging others to do the same

- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on pending action items

- Driving team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)

- Identifying internal and external approaches to solve problems in a creative way

A day in the life

Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

Requirements: - 3+ years of professional or military experience

- Experience with executive level calendar management

- Experience with domestic or international travel coordination

- Experience with Microsoft Office products and applications