Office Administrator

Saved job description

Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities·      Serve as a primary point of contact for customers, visitors, vendors, and employees·      Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member·      Maintain a welcoming, organized, and professional office environment·      Assist with routine financial tasks, including:Accounts payable supportAccounts receivable assistanceCustomer and vendor invoicingExpense tracking and documentation·      Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized·      Assist with general data entry, filing, recordkeeping, and other office administration as needed·      Communicate with customers and vendors regarding invoices, payments, and general questions·      Support the team with day-to-day administrative needs and special projects·      Maintain confidentiality and demonstrate sound judgment when handling company and financial information