Facilities Administrative Assistant

Saved job description

We are looking for an Administrative Assistant to provide hands-on support for workplace operations in Tinton Falls, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, responsive, and comfortable balancing office coordination, vendor follow-up, and employee support in a fast-paced environment. The person in this role will partner closely with facilities leadership to help keep daily operations running smoothly while delivering a detail-oriented experience for staff and visitors.Responsibilities:• Coordinate day-to-day office and workplace activities to help maintain an efficient and well-supported environment.• Process and monitor purchase orders, invoices, and vendor-related records while keeping administrative documentation accurate and up to date.• Arrange maintenance visits, repair appointments, and preventative service work, and follow through on open items until completion.• Serve as a point of contact for employee workplace needs, including badges, keys, access requests, supplies, and general office support.• Maintain organized files for service history, vendor details, facilities documentation, and ongoing office projects.• Assist with internal meetings by reserving space, organizing room schedules, and coordinating food and beverage arrangements when needed.• Support office moves, workspace adjustments, and smaller improvement projects across the site.• Share facilities-related notices and updates with employees as needed to keep the office informed.• Contribute to workplace safety and emergency preparedness activities under the direction of the Facilities Manager.• Provide additional administrative and reception support, including handling calls, data entry, and front-office tasks as assigned.