Executive Assistant

Saved job description

Robert Half is seeking a highly organized and proactive Executive Assistant to support senior leadership and help ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced environment, enjoys being a trusted partner to executives, and takes pride in creating structure, efficiency, and a positive workplace experience. The right candidate is adaptable, detail-oriented, and confident managing a wide range of responsibilities — from executive scheduling and communications to office coordination and employee events. If you are resourceful and able to handle sensitive information with professionalism and discretion, we’d love to hear from you!Responsibilities: Manage executive calendars, coordinate meetings, anticipate conflicts, and adjust schedules to keep priorities moving forward. Arrange business travel from start to finish, including bookings, itineraries, and timely, accurate expense reporting. Prepare, edit, and finalize correspondence, presentations, reports, and other executive-level materials. Support leadership meetings by creating agendas, capturing key takeaways, and tracking follow-up items to completion. Act as a central point of contact between executives, employees, vendors, and external partners to help maintain clear and timely communication. Help oversee day-to-day office operations, including ordering supplies, monitoring inventory, and coordinating with vendors and service providers. Maintain accurate records for office equipment, furniture, and other workplace assets while helping keep the office organized and functional. Coordinate employee events and internal gatherings, managing logistics such as scheduling, invitations, catering, budgeting, and vendor communication. Assist with onboarding logistics by helping prepare workspaces, organizing welcome materials, and supporting first-day office readiness.