Office Services Associate

Saved job description

We are looking for an Office Services Associate to support daily document production, mail handling, and related back-office operations for a client site in Miami, Florida. This is a Contract position suited for someone who thrives in a fast-paced, detail-oriented setting and takes pride in delivering accurate, timely service. The role also provides cross-functional support across office operations, including intake, hospitality, reception, facilities, and basic audio/visual assistance as needed.Responsibilities:• Maintain accurate records and tracking logs for incoming assignments and completed office services work.• Review service requests for completeness before starting projects to ensure instructions, timing, and output expectations are clear.• Handle copy, scanning, document intake, and mailroom tasks in accordance with site procedures and service standards.• Sequence assignments effectively so urgent and deadline-driven work is processed in the correct order.• Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed on a request.• Deliver completed work within established turnaround times for acceptance, production, and distribution.• Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary.• Replenish paper, toner, and other production materials while using supplies responsibly and efficiently.• Perform quality checks on finished output to confirm accuracy, presentation, and completeness.• Support a physically active work environment by standing for extended periods and moving materials weighing up to 50 pounds as part of daily operations.