Staff Accountant

Saved job description

We are looking for a Staff Accountant to join a team in New York, New York in a Contract to Permanent opportunity. This position is ideal for an accounting specialist who brings strong month-end close experience, a solid academic foundation in accounting, and the ability to manage vendor-related processes with accuracy. The role combines core accounting responsibilities with vendor setup support and offers the chance to contribute to daily operations while assisting with broader finance initiatives.Responsibilities:• Manage the onboarding of new vendors and maintain existing supplier records by reviewing legal entity details, tax documentation, banking data, and payment instructions for accuracy.• Support vendor compliance activities by reviewing required documentation and helping complete screening procedures in line with internal control standards.• Partner with internal teams, Accounts Payable, and external vendors to investigate and resolve setup questions, payment concerns, and data discrepancies.• Preserve organized vendor files and financial support materials while ensuring records remain complete, accurate, and audit-ready.• Maintain and refresh tracking reports related to vendor setup activity, open vendor items, and usage reporting through spreadsheet analysis.• Process and reconcile recurring invoice activity, including support for monthly Staples-related payments and account balancing.• Prepare journal entries across multiple accounting areas such as accounts receivable, employee expenses, debt activity, pledges, prepaid expenses, and account reclassifications.• Complete bank reconciliations and contribute throughout the full monthly close process to help ensure timely and accurate reporting.• Assist with ad hoc accounting assignments and special projects as business needs arise.