Executive Administrative Assistant

Saved job description

About Us

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

Job Summary

Executive Administrative Assistant  – Join the Miller Team 

Are you looking for a rewarding career as an Executive Administrative Assistant? 

Do you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity.

For nearly 90 years, Miller Electric Company has been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry. Our success is rooted in our core values—trust, collaboration, safety, quality, community, and stewardship—and in how we bring these values to life every day. 

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.

Benefits

Medical and Dental (100% of the premium covered by Miller Electric)

401k retirement with company matching

Vision plans

Disability Insurance

Basic and Supplemental Life Insurance 

Flexible Spending Accounts

Travel Accident Insurance 

Disability Insurance 

Paid Vacation & Holidays

Tuition Reimbursement Program

College Coach Services

#Miller 

Essential Duties & Responsibilities

Manage and coordinate the Group President’s calendar, including scheduling internal and external meetings across multiple Florida locations 

Organize and prioritize daily schedules to ensure optimal use of executive time 

Prepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings 

Attend meetings as requested to take notes, capture action items, and distribute follow-up summaries 

Coordinate travel arrangements, including flights, lodging, transportation, and itineraries 

Serve as a point of contact between the Group President and internal teams, leadership, and external partners 

Assist with organizing leadership meetings, site visits, and special events.   

Maintain accurate records, files, and correspondence in an organized and accessible manner 

Handle confidential and sensitive information with professionalism and discretion 

Provide general administrative support and assist with special projects as needed 

Qualifications

REQUIRED  

Proven experience as an administrative assistant or executive support role, preferably supporting senior leadership 

Exceptional organizational and time-management skills 

Strong written and verbal communication abilities 

High attention to detail and accuracy 

Ability to manage multiple priorities in a fast-paced environment 

Professional demeanor with the ability to interact effectively at all levels of the organization 

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) 

Ability to work independently, anticipate needs, and exercise sound judgment 

High school diploma 

Ability to maintain a high level of trust and confidentiality with sensitive items     

Positive attitude and the ability to work with and learn from others 

Effectively communicate with both internal and external customers 

Agility in computer software 

Experience in the Construction industry 

Accounting experience 

PREFERRED  

Experience supporting executives with multi-location or regional operations 

Familiarity with meeting coordination, travel planning, and executive-level correspondence 

Experience preparing meeting minutes and executive summaries 

Experience supporting Project Managers 

Experience supporting construction operations, project administration, or operational accounting functions within the construction industry preferred

Benefits

Medical and Dental (100% of the premium covered by Miller Electric)

401k retirement with company matching

Vision plans

Disability Insurance

Basic and Supplemental Life Insurance 

Flexible Spending Accounts

Travel Accident Insurance 

Disability Insurance 

Paid Vacation & Holidays

Tuition Reimbursement Program

College Coach Services

#Miller 

#LI-JG1

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.