Administrative Assistant

Saved job description

Building the people that build the world.

With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world.  Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development.  We’re a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.

As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants.   With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.

How you will make an Impact (Job Summary)

SPX is a diverse t eam of unique individuals who all make an impact. As calls or visitors come in, the incumbent maintains the daily visitors’ log.  This role is also responsible for accepting special deliveries and pickups and helping direct people to the right places and people.  This position provides administrative support for all plant operations and plant leadership.  The successful incumbent is customer focused, highly organized, diplomatic, detail oriented and friendly.

What you can expect in this role (Job Responsibilities)

Welcome on-site visitors, determining the nature of business, and notifying visitors to appropriate personnel to ensure good customer service

Answer phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed

Provide callers with basic information such as company address, directions to company location, and other related information

Maintain front desk and ensure necessary supplies are available at all times

Ensure employee files are up to date

Assist with new hire onboarding and orientation

Provide administrative support to Human Resources, Production Planning, Quality, EHS, and other plant operations as needed

Post and remove job bids and plant notices for Human Resources

Coordinate safety shoes, and prescription safety glasses programs

Maintain Springfield phone list and communicate to plant

Perform other duties as assigned

Performance Measures

Customer feedback

Tasks completed accurately and within assigned timeframe

Project goals and values ratings

Individual Contributor Competencies

Building Customer Loyalty

Work Standards

Continuous Improvement

Initiating Action

Adaptability

Contributing to Team Success

Managing Work (Time Management)

Continuous Learning

Communication

What we are looking for (Required/Ideal Experience, Skills, Education)

Education & Certifications

High school diploma or GED required

Prior experience as an administrative assistant a plus

Strong communication and computer skills

Ideal Experience & Skills

Building Customer Loyalty

Work Standards

Continuous Improvement

Initiating Action

Adaptability

Contributing to Team Success

Managing Work (Time Management)

Continuous Learning

Communication

Familiarity with Microsoft Office programs such as Word, Excel and PowerPoint

Travel & Working Environment

Office environment with varying degrees of noise levels

Onsite – manufacturing plant environment, with potential exposure to all types of weather, including excessive heat, excessive cold, and excessive noise

Sitting, Standing, and walking

Perform Repetitive motions

Keyboarding/typing

Ability to read effectively from a computer screen and/or a paper copy

Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment

Ability to communicate effectively

How we live our culture

Our culture is at the center of what we do and, more importantly, who we are.  Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other.  Whether you are an individual contributor or you lead a large team, each of us leads at SPX.  

What benefits do we offer?

We know that the well-being of our employees is integral. Our benefits include:

Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave

Competitive health insurance plans and 401(k) match, with benefits starting day one

Competitive and performance-based compensation packages and bonus plans

Educational assistance, leadership development programs, and recognition programs  

Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day.  We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential. 

SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.