Jobsite Administrative Assistant

Saved job description

About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman. The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Essential Duties & Responsibilities

Provide administrative support to the job site.

Answering Telephones

Order Office Supplies

Copying and Faxing

Updating Electric Panel Inventories

Processing of all required payroll documents for the job site

Maintain all electronic and hard copy filing

Manage and organize all field paperwork as necessary.

Maintain confidentiality of company information

Print construction drawings or send to off-site printing company.

Prepare reports by collecting and analyzing information

Prepare documents and minutes for meetings

Must train others in Administrative Support Duties as needed

Work with other Administrative Assistants to cover each other’s Duties when required.

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Compensation Range: $25 to $30 per hour

Qualifications

Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills and Abilities:

Three to five years working in administrative support position

Working knowledge of the construction industry

Administrative writing and reporting skills

Excellent organization, communication and interpersonal skills

Scheduling and time management skills

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.