Sr. Administrative Assistant

Saved job description

We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication.Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.