IRT & Fabrication Coordinator

Saved job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is seeking an IRT & Fabrication Coordinator. In this role you will be responsible for coordinating the completion of material requests, fabrication orders (IRTs), and ensuring that fabrication orders/IRTs are packed and shipped complete. Works hand and hand with trucking. This involves verifying that orders can be fulfilled and finding solutions when they cannot be. The coordinator is also responsible for ordering materials for the shop. This requires determining what needs to be ordered, quantities to maintain, and when to place orders. 

#shambaugh #ppf #LI-TS #-Onsite

Essential Duties & Responsibilities

IRTs 

Receiving IRTs, from emails, call ins, with packets….. 

Taking care of service calls/orders 

Making sure they make sense, from tablets, pics, may have to call sender 

Printing them & bringing them out to the floor to shop all day long. Deal with urgencies when applicable 

Confirming the IRTs completion when done, confirm delays with fitters/field when applicable 

Provide tracking info and updates on IRTs 

Coordinating with trucking to get IRTs on trucks (sometimes piggyback on other job’s trucks) 

Investigate, explain and be able to fix fumbles and mishaps 

Inventory 

Putting together a list of items that need to be ordered, control inventory 

Determine quantity to order, standard use quantities from historical data 

Format the order into an MRO, send to purchasing, get confirming PO’s/order confirmation to track delivery (purchasing) 

Check on the order to ensure delivery 

Keep track of previous orders to prevent double orders, refer to existing/current data to verify 

Additional Duties & Responsibilities

Recording & tracking various shop stats-welds/threads 

Manage supply of fab check lists, weld count sheets 

Assist with fabrication packets, break up lists-as backup when needed 

Inventory counts (Pipe counts daily) 

Keep track of fabricated jobs. Let trucking know where jobs are staged in yard. (checklist with bundle/pallet counts to ensure all fab goes & nothing left behind) 

Ensure “Pre-Task” safety form signed daily by shop 

Other duties as assigned

Qualifications

Strong skills in Microsoft Office, specifically Excel, for tracking data and inventory.

Ability to handle requests in various formats and adapt to shifting priorities in a fast-paced environment.

Proven ability to switch between administrative tasks and floor coordination while maintaining attention to detail.

Confident in making phone calls to clarify technical orders and coordinating across multiple departments (Shop, Purchasing, Trucking).

Ability to look at historical data to predict inventory needs and troubleshoot logistical mishaps.

Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.