Staffing Coordinator - Apprentice Program

Saved job description

Job Title: Staffing Coordinator

Department: Apprentice Program

Location:  Oscoda, MI 

Reports To:  Apprentice Program Manager

Essential Duties and Responsibilities: 

1. Coordinates hiring activities, schedules interviews for Apprentice applicants

2. Reviews ADP for Apprentice applications and provides application to the Apprentice Program Manager

3. Generates ACS/OJT binders for Apprentices

4. Prepares and assists with new hire onboarding days going over Program information

5. Updates Candidate information in ADP as they are processed through the hiring process or are denied

6. Contacts and updates Apprentice candidates to inform of application statuses

7. Handles incoming call-ins for Apprentices and staff and sends to appropriate parties for notification

when Administrative Assistant is not available

8. Organizes and schedules meetings, tours, and events for the Apprentice Program regarding the

programs outreach

9. Interfaces with MI Works with Apprentice interviews for grant funding for the Apprentice Program,

tracking of Apprentices during Program and after graduation and other actions as needed

10. Maintains supply inventory by checking stocks to determine inventory levels, anticipates needed

supplies and provides needed supply information to the administrative assistant for ordering

11. Greets and assists clients and visitors as needed

12. Helps organize and maintain office common areas

13. Maintains department bulletin boards keeping information up to date as needed

14. Carries out office duties and errands such as filing, typing, copying, recording, binding, scanning etc.

15. Assists Administrative Assistant and/or Apprentice Training Coordinator, when needed, to process tasks

16. Performs any other duties as assigned by the Apprentice Program Manager or Apprentice Program Supervisor

EXPERIENCE and QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. High School diploma or equivalent required/ some college preferred. Must be familiar with Microsoft Outlook, Word, Excel and Adobe Acrobat. Must be able to conduct professional correspondence both verbally and written. Prior administrative assistant experience a plus. 

Other Skills:

Must have excellent oral, written and organizational skills. Attention to detail and high level of accuracy required. Strong analytical and problem-solving skills. Must be honest, trustworthy and able to maintain confidential information. Good interpersonal skills required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use a computer terminal and telephone. The employee is required to stand, walk, and climb/descend stairs. 

Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is in an office environment with heating and cooling. The noise level in the work environment is usually moderate.

Accommodations: 

If you need reasonable accommodation for the online application process due to a disability, please call (734) 544-7010. Please include your contact information and details about posted position of interest. Only inquiries regarding assistance for those who need accommodation with the online application process due to a disability will be returned.

**If you cannot apply online, other accommodations can be made**

**Must be authorized to work in the United States**