Administrative Assistant

Saved job description

We are looking for a Contract Administrative Assistant to support a residential property team in New York, New York for a short-term assignment lasting 3-4 weeks. This role will focus on coordinating communication with residents, organizing access for scheduled work, and keeping activities on track within a fast-moving timeline. The ideal candidate is highly organized, attentive to detail, and comfortable managing follow-up tasks in a detail-oriented property management environment.Responsibilities:• Contact residents by phone to coordinate entry arrangements for upcoming scheduled work.• Maintain accurate records of outreach efforts, responses, and confirmed access appointments.• Track pending follow-ups and take initiative to ensure deadlines are met on schedule.• Work closely with site staff to align resident availability with planned service activities.• Provide day-to-day administrative support to help operations run smoothly during the assignment.• Monitor scheduling updates and communicate changes clearly to the appropriate parties.• Handle routine office tasks with care, accuracy, and a strong sense of urgency.