Executive Assistant

Saved job description

We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting.Responsibilities:• Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps.• Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately.• Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested.• Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience.• Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory.• Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized.• Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs.• Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.