Workflow Coordinator

Saved job description

We are looking for an experienced Workflow Coordinator to support an office in Boston, Massachusetts through a Long-term Contract assignment. This position blends front-desk hospitality with administrative service support, making it ideal for someone who is comfortable in a client-facing environment and takes pride in delivering an organized, high-touch experience. The role works closely with office leadership and meeting hosts to ensure visitors, employees, and conference spaces are supported efficiently throughout the day.Responsibilities:• Welcome visitors and employees at the front desk, answer incoming calls, and provide a courteous first point of contact for the office.• Prepare conference rooms for meetings by arranging materials, confirming room readiness, and ensuring spaces are presented appropriately.• Support meeting logistics by coordinating basic setup needs and placing food or refreshments when requested.• Assist with document handling tasks such as scanning, printing, and related office support activities using standard business equipment.• Monitor shared office areas and help maintain a smooth day-to-day experience aligned with a service-focused workplace.• Partner with remote management and onsite support contacts to learn procedures, follow service expectations, and adapt to office needs.• Provide occasional early-morning assistance for scheduled events or depositions when advance notice is given.• Contribute flexible administrative support as the office continues to build and refine local service operations.