Coordinator

Saved job description

We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors.Responsibilities:• Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area.• Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly.• Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space.• Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times.• Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively.• Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion.• Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready.• Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise.• Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.