Office Manager/Legal Administrator

Saved job description

We are looking for an organized and detail-focused Office Manager/Legal Administrator to support the daily operations of a small law firm in South Miami, Florida. This contract-to-permanent position is ideal for someone who combines administrative leadership with hands-on legal office experience and can keep workflows running smoothly in a fast-paced environment. The person in this role will oversee core office functions, coordinate billing and filing activities, and help maintain an efficient, well-organized setting for attorneys and staff.Responsibilities:• Direct daily administrative activities for a small legal office, ensuring operations remain efficient and well coordinated.• Manage firm billing processes, including invoice preparation, monthly billing support, and timely processing of office expenses.• Oversee legal file organization and maintain accurate records across physical and electronic document systems.• Prepare and submit court-related documents through e-filing platforms while tracking deadlines and filing status.• Coordinate calendars, schedule meetings, and arrange office services to support attorneys and internal staff.• Monitor inventory levels and handle purchasing of office supplies to keep the workplace fully stocked and functional.• Support staff oversight by helping organize assignments, maintain office procedures, and promote smooth day-to-day collaboration.• Serve as a central point of contact for phone coverage and general office communications, responding courteously to routine inquiries.