Accounts Payable Coordinator

Saved job description

Accounts Payable Coordinator

We are actively looking to fill an Accounts Payable Coordinator position. We are seeking to hire a hard-working, reliable, talented Accounts Payable Coordinator to join our team. This a high volume, fast-paced, hands-on position. You will need to possess a high level of accuracy, be proficient in data entry and Microsoft Office Applications, particularly Word and Excel. An ideal candidate must have a working knowledge of general accounting processes, invoice processing, customer service and an overall understanding of full cycle Accounts Payable processes. Candidate must have the ability and desire to work in a fast-paced environment while handling multiple rsponsibilities and competing priorities at once and the ability to learn new systems quickly. This position is ideal for someone who wants to grow their experience, have career stability and work with a great team.

This is a full time IN-Office position M-F 7am to 4pm and we are moving quickly!

Responsibilities include, but are not limited to the coding and entry of Accounts Payable related invoices, vendor maintenance, assist with payment processing, customer service and miscellaneous data entry, other duties as required and or assigned, etc.

Process vendor invoices on a daily basis (print, match, sort, review, organize and prepare documents, orders and invoices for data entry)

Accurately review, code, process, and key vendor invoices and/or data as required

Perform various forms of data entry and filing as requested and/or assigned

Review, resolve, and reconcile expense reports/invoice discrepancies in accordance with company policy

Resolve issues, discrepancies, or disputes effectively and professionally

Ensure correct approval, sorting, coding, and matching of invoices/purchase orders

Identify issues and process improvements for management review

Ensure compliance with procurement, travel and purchase policies

Uphold department standards of organization and accuracy

Perform monthly reconciliations, review vendor account statements 

Maintain a large number of vendor accounts while staying in compliance with company policies and procedures

Manage/update new or existing vendor information or suppliers within accounting system (such as mailing/remit address, tax ID’s, bank information, w-9’s, obtain updated forms and information, credit applications etc) 

Prepare payments in an organized and timely manner

Prepare journal entries as needed

Prepare monthly accrual as needed

Assist in weekly payment processing (checks, wires, ACH, COD, pre-pays, bank verifications, address verifications, template creation/updating, sending payment remits, etc)

Assist in archiving of prior year files and setup files for the coming year

Ensure excellent communication with both internal and external customers, inclusive of verbal and email composition 

Assist financial & accounting department as needed, performing various assignments under the direction and supervision of accounts payable manager and senior accounting staff

Assisting with audit support as necessary

Address and respond to vendor inquiries

Assist with daily mail / scanning of records as requested and/or assigned, etc.

Miscellaneous data entry, filing, and other responsibilities as requested and/or assigned, etc.

Assist with special projects as assigned

Other duties as required and/or assigned

Qualifications:

Associate’s degree in Accounting preferred

Minimum of 3-5 years’ experience with high volume accounts payable processing or general accounting (e.g. journal entries, account reconciliations)

Excellent verbal, written and interpersonal communication skills

Proficient Microsoft Office knowledge and skills (Intermediate skills preferred)

Strong time management, mathematical and organizational skills · Working knowledge of basic accounting principles

High degree of attention to detail

Ability to work independently or with a team and prioritize tasks

Ability to work well under pressure with high degree of accuracy

Ability to take directive and perform in a collaborative environment

Strong analytic abilities

Job Type: full time IN-Office position M-F 7am to 4pm

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.