Administrative Coordinator

Saved job description

Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation.Responsibilities:Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.Assist with permit processing, tracking, and closeout documentation.Prepare project correspondence, submittals, and job startup materials for project teams.Schedule and coordinate required inspections with manufacturers and regulatory agencies.Track punch list items and support project closeout activities.Identify opportunities to improve processes and support operational efficiency.Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.