Document Control Coordinator

Saved job description

About Us

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

Job Summary

The Document Control Coordinator is responsible for the evaluation of document control platforms and implementation of selected document control platform. Also, the setting up, maintaining, updating, and closing out of electronic project documents for all selected projects. This position will require communication and coordination between project teams to meet deadlines and keeping project documents organized and up to date.

#dynor

Essential Duties & Responsibilities

  Evaluation of Applications

Research, testing and evaluation

(PlanGrid, BIM 360, Bluebeam Revu, Procore & SmartSheet)

Implementing selected Application for Projects

Creating workflows for Bluebeam

(New project setup, Specification revisions, Submittals, Drawing revisions, RFIs/ASIs and As-built drawings)

Adaptation and implementation of workflows

(Testing with PMs/field team, receiving feedback from PMs/field team, modifying workflows, creating new workflows)

Managing electronic project documents.

New project setup (Bluebeam)

(Folder set up, send invitations, permissions given, and notify PM)

Uploading contract documents (Bluebeam)

(Upload documents from network, notify team)

Manage project (Bluebeam)

(Speciation revisions, submittals, drawing revisions, RFIs/ASIs, QA/QC/CX, training/supporting field team)

Close out project (Bluebeam)

(As-builds, archiving project)

Qualifications

Document Control experience in a multidisciplinary construction firm

Electrical Background preferred

Basic understanding of construction drawings and associated documents

Ability to read & understand construction documents

Strong leadership skills

Excellent verbal and written communication skills

Ability to work with a variety of personalities

Ability to work to aggressive schedules and deadlines

Basic understanding of product submittals

Construction software (use and evaluation of)

Blue Beam Software

Experience with current Windows OS

Familiarity with Mac OS

Microsoft Word, Excel, Visio & PowerPoint

Experience designing work flow diagrams and flow charts

QA/QC document control experience

Physical Demands

The physical demands described here are representative of those that must be met by a DCC to successfully perform the essential functions of this job.

The DCC is occasionally required to sit or stand. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Direct reports

None

Work Environment

Office-based, in a temperature-controlled environment. Typical working hours for the DCC are generally Monday – Friday during normal business hours. Occasional travel to active construction sites in Portland and state wide (environment may not be temperature controlled)

Benefits

Health & Welfare (medical, dental & vision)

401(k)

401(k) match

Paid time off

Paid holidays

Flexible spending accounts

Life insurance

Disability insurance

Employee assistance program

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.