Pilot Logistics Specialist

Saved job description

Job Title : Pilot Logistics Specialist

Reports to: Crew Resources Manager

Department : Crew Resources

Location : YIP 

  POSITION DESCRIPTION:

The Pilot Logistics Specialist is responsible for managing the logistical needs of our pilots, focusing on hotel accommodations, airline travel, and ground transportation. 

ESSENTIAL FUNCTIONS : 

 Works with the pilot union to ensure all pilot travel and accommodations are in compliance with the Collective Bargaining Agreement 

 Audits all hotel locations throughout the Kalitta Air Network

Preforms yearly site visits throughout the Kalitta Air Network

 Request and modifies last minute hotel reservations, ground, and commercial arrangements 

 Maintains a working knowledge of all ground transportation and lodging information, keeping an up to date database 

 Assist system administrators to ensure all travel programs are working within the crew scheduling software 

Proactively works with vendors to navigate potential sell out situation 

Provides a monthly audit for hotel usage to address any lodging changes that need to be made 

Maintain accurate records of hotel, air travel, and transportation bookings, including expenses and invoices.

 Any other duties assigned by management

  QUALIFICATIONS:

Excellent organizational skills

Must be able to work under pressure and meet deadlines, while maintaining accuracy and a positive attitude

Must be able to work independently 

Advanced skills in use of MS Office 2016 to include Word, Excel, Outlook, and PowerPoint

Excellent interpersonal and communication skills

Exceptional attention to detail and analytical ability

Strong command of the English language with solid writing skills

Experience in the Airline industry and/or customer service is a plus

  EDUCATION and/or EXPERIENCE:  

High school graduate; some college and/or technical school desirable. 

Must have a good working knowledge of world geography and flight operations. 

Must possess exceptional attention to detail and abstract problem-solving capabilities. 

Experience in the airline industry is a plus. 

  LANGUAGE SKILLS:  

Ability to read, write and understand spoken and written English. Ability to write routine reports and correspondence. 

  MATHEMATICAL SKILLS:  

Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. 

  PHYSICAL DEMANDS:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use a computer terminal, telephone, and 10-key calculator. The employee is required to stand, walk, and climb/descend stairs. 

  WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is in an office environment with heating and cooling. The noise level in the work environment is usually moderate. 

ACCOMMODATIONS: 

If you need a reasonable accommodation for the online application process due to a disability please call (734) 544-7010. Please include your contact information and details about posted position of interest. Only inquiries regarding assistance for those who need accommodation with the online application process due to a disability will be returned. 

**Must be legally authorized to work in the United States.