Accounts Receivable & Billing Specialist

Saved job description

We are seeking a detail-oriented Construction Accounts Receivable & Billing Specialist to assist in supporting the accounting operations for a construction organization in Pompano Beach. This role will focus on project billing, accounts receivable management, payment application, and collections, including the preparation and processing of AIA billing documentation. The ideal candidate has experience working with construction invoices, progress billing, and customer account reconciliations, along with the ability to manage deadlines in a fast-paced environment.Key ResponsibilitiesPrepare and submit customer invoices and construction-related billing packages, including AIA payment applications and supporting schedulesCoordinate progress billing based on project milestones, completed work, and applicable contract requirementsTrack submitted invoices and payment applications to monitor approval status, outstanding balances, and expected payment datesApply incoming customer payments received by check, ACH, wire transfer, and credit card, ensuring transactions are recorded accuratelyMonitor accounts receivable aging and conduct collection follow-up on overdue invoices and outstanding project balancesReconcile customer accounts and investigate billing discrepancies, deductions, short payments, and unapplied cashTrack retainage balances and assist with follow-up on outstanding retainage payments, where applicableCommunicate with customers, general contractors, and internal project teams regarding billing documentation, payment status, and account inquiriesMaintain accurate customer records, invoice files, payment documentation, and collection notesPrepare aging reports and provide updates on collection activity, unresolved billing issues, and outstanding receivablesAssist with month-end closing activities, including accounts receivable reconciliations and supporting documentation