Office Services Assosiste (Repro & Mail)

Saved job description

We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require.Responsibilities:• Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation.• Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations.• Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes.• Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery.• Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services.• Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed.• Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate.• Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.