Administrative Assistant/Office Manager

Saved job description

The Administrative Assistant/Office Manager supports the West regional EVP, President in the Carlsbad office and oversees administration of the regional offices including Carlsbad.

Responsibilities:

Support President goals by anticipating needs and driving administrative results

Schedule and organize activities such as meetings, travel, and department activities for the office

HR Liaison, on boarding, ensure correct equipment for new employee is ordered and available for questions, concerns, and problems that new employee may have

Work with IT for group meetings, be available for IT check on equipment

Miscellaneous office requests, concerns, needs, work with IT, schedule requests for Landlord, troubleshoot issues

Keep track of and order (as needed) office supplies

Efficiently manage G&A budget for office(s) and oversee for entire region  

Code office invoices, obtains a manager sign-off (as needed) and send to accounting for payment

Primary responsibility for office staff functions including ensuring strong office morale

Organize and prioritize efficiency of office and department and manage coverage (including doing it oneself) of receptionist

Sort and distribute mail; open mail for Executives and determine level of priority, redirect as required

Assist Executives in the management of their schedule; Excellent calendar management skills required

Work independently and within a team on special, nonrecurring, and ongoing projects.

Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

Prepare meeting materials including PowerPoint presentations, informational binders, folders, etc.

Maintain general files including other confidential information

Coordinate meetings, both internal and external, including food and audio / visual equipment

Greet external guests

Assist in general administrative duties

May assist in additional projects as needed

Qualifications:

A BA/BS undergraduate degree

Minimum three to five years’ experience in administrative support at the Executive level

Ability to handle confidential information

Strong attention-to-detail and organization; able to focus on multiple tasks simultaneously

Proven ability to interact successfully with multiple levels of the organization

Excellent verbal & written communication skills (both internal & external customers)

Must exhibit good judgment and decision making

Must possess good analytical skills and problem-solving abilities

Must be able to assume initiative and work independently with minimal direction

Ability to coordinate activities and efforts within a “team-oriented” environment

Superior time management and prioritizing skills with the ability to meet assigned project(s) deadlines

Exhibits a “results oriented” approach to tasks, assignments, and responsibilities

Advanced level in MS Outlook, Word and Excel, PowerPoint

Ability to work required hours (8:30 a.m. to 5:00 p.m.) and additional time as may be necessary to meet reporting requirements

The base salary range for this position has been established as $60,000 - $65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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