Office Coordinator

Saved job description

Requisition ID: 269947

Locations: Charlotte  

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Career Growth: Clear pathways to advance and develop your career

Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan

Purpose-Driven: Create meaningful impact in the communities you serve

Professional Development: Dedicated training + personalized mentorship

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Job Overview

The Office Coordinator is responsible for supporting the day-to-day operations of the Product Supply Building by providing administrative support, managing front desk and visitor services, coordinating employee onboarding, overseeing office facilities, and supporting internal communications, events, and employee engagement initiatives.

This role serves as a central point of contact for teammates, visitors, vendors, and cross-functional partners, helping ensure the office operates efficiently, remains organized and welcoming, and fosters a positive workplace culture. 

Duties & Responsibilities

 Front Desk & Visitor Management

•    Serve as the primary point of contact for visitors, vendors, and teammates, creating a welcoming and professional first impression.

•    Coordinate visitor arrivals with teammates and notify meeting hosts when guests arrive.

•    Maintain front desk readiness and ensure the reception area remains clean, organized, and well-stocked.

 Administrative & Office Support

•    Manage incoming emails, phone calls, corporate mail, packages, and general office inquiries.

•    Prepare and distribute corporate mail weekly and coordinate the shipment of documents, packages, and materials through appropriate carriers.

•    Coordinate meeting logistics, including room setup, seating arrangements, technology, materials, catering, and post-meeting cleanup.

•    Create and maintain employee badges for new hires and existing teammates as needed.

•    Monitor facility needs and proactively communicate maintenance concerns to the appropriate teams.

•    Restock breakroom snacks and beverage supplies.

•    Manage the teammate drink order process

•    Prepare and distribute building-wide communications, announcements, and important office updates.

•    Coordinate catering for meetings, events, and daily office needs, ensuring accurate orders and timely delivery.

•    Assist with preparing monthly Town Hall presentations and materials

Employee Onboarding

•    Support a smooth, welcoming, and organized onboarding experience for new employees.

•    Coordinate administrative aspects of new-hire onboarding, including collecting and submitting required documentation to Human Resources.

•    Coordinate with IT and other support teams to ensure new teammates have properly equipped and functional workspaces.

•    Conduct building tours and help new teammates become familiar with office resources

Knowledge, Skills, & Abilities

Strong organizational, administrative, and time-management skills.

Professional, approachable, and customer-service-oriented demeanor.

Strong attention to detail and commitment to maintaining accurate records.

Proficiency with Microsoft Outlook, Teams, calendars, and other standard office applications.

Strong problem-solving skills and the ability to take initiative and follow through on requests.

Minimum Qualifications

High school diploma or GED

Preferred Qualifications

2 years of education beyond high school in college or technical school

Knowledge acquired through 5 to up to 7 years of work experience

Work Environment

On-Site Office environment 

Equal Opportunity Employer - All qualified applicants will be considered for employment without regard to disability, protected veteran status, or any other characteristic protected by applicable law.