Executive Assistant

Saved job description

Job Title:  Executive Assistant

PS Job Title: Asst-Executive (S)

Work Place Flexibility: Hybrid 

Legal Entity:  Entergy Services, LLC  

Job Summary/Purpose

This position will coordinate all administrative functions and provide multifaceted administrative support to senior department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job Duties/Responsibilities

Provide administrative support to Vice Presidents.

Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.

Manage presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues

Be proactive in forwarding work issues to the appropriate managers/supervisors

Implements and maintains broad-based department communications for multiple channels, including but not limited to:

Executive messaging and employee meetings and newsletters. 

Collaborates with leaders on the development of key messages, subject matter and copy. 

Coordinates layout, production and distribution. 

Researches, cultivates knowledge of and utilizes social media to communicate key messages. 

Coordinates, develops and maintains internal communication materials (newsletter, employee alerts and announcements, SharePoint site/pages, internal messaging for social media, and management presentations).

Assists with coordination of video and photography related to internal content.

Coordinate, manage, collect, and report out of department metrics monthly partnering with metric owners to ensure accuracy and timeliness.

Minimum Requirements

Bachelor’s Degree in a related field and 6+ years of related professional experience. In lieu of degree, 10+ years of related professional experience

Minimum experience required of the position

6+ years

Primary Location: Louisiana - Hammond Louisiana : Hammond  

Job Function : Corporate

FLSA Status : Nonexempt  

Relocation Option: No Relocation Offered

Union description/code : NON BARGAINING UNIT  

Number of Openings : 1

Req ID: 125445

PS Job Title : Asst-Executive (S) 

Travel Percentage : Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click  here to view the EEO page, or see statements below.

EEO Statement:  The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:  Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click  here  and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:  As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.