Executive Assistant , Annapurna, Quantum, and AGI PXT (HR)

Saved job description

The VP of PXT (HR) for Annapurna, Quantum, and AGI is seeking a high-performing Executive Assistant. This high impact, high visibility role requires remarkable planning and communication skills.

You will understand leader and team priorities, demonstrate the ability to proactively anticipate needs, and drive improvements that build capacity for the leadership team. A high degree of diplomacy, integrity, and discretion in handling confidential information is essential, as is the ability to turn on a dime, thrive in ambiguous situations, and deliver high-quality results without knowing the whole picture.

You will juggle competing priorities with excellent judgment, flexibility, and a positive team and service-oriented attitude. Impeccable attention to detail is required. Clear written and verbal communication is a must, as is a comprehensive understanding of the organization, leadership team structure, and business partner/stakeholder roles.

This role requires five (5) days a week in office.

Key job responsibilities

- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.

- Orchestrate complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments across time zones according to their importance, urgency, and relevance and ensuring strategic alignment with business priorities.

- Serve as a trusted liaison between executive leadership and key stakeholders, facilitating clear communication channels and managing sensitive information with the highest level of discretion.

- Execute end-to-end travel logistics for international and domestic trips, including complex multi-city itineraries, client-facing events, and team visits across corporate offices.

- Lead the planning of events including staff meetings, all-hands meetings, executive offsites, team-building activities, supply ordering.

- Collaborate with the EA Community to drive best practices, implement solutions, and drive organizational efficiency.

- Develop and maintain tracking systems for critical deliverables, ensuring on-time completion of executive and team commitments and providing regular status updates to key stakeholders.

- Have fun at work and help others do the same!

- Experience with Microsoft Office products and applications

- 5+ years of senior level leadership support experience

- Experience with executive level calendar management

- Experience designing processes to maximize efficiency

Requirements: - Experience with Microsoft Office products and applications

- 5+ years of senior level leadership support experience

- 5+ years of executive assistant experience