Conference Coordinator

Saved job description

We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces.Responsibilities:• Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area.• Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries.• Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly.• Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times.• Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed.• Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption.• Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach.• Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions.• Monitor the condition of conference areas and submit service or maintenance requests when issues arise.• Take on additional operational or customer support duties as assigned to meet business needs.